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Prepare your abstract

If you are going to prepare an abstract for the conference we ask you to respect the following guidelines. A template can be downloaded here.
Online submission of abstracts has started on January 4th, 2021.The very final deadline is 26th of April.

Page size: A4 (297 x 210 mm), abstract must not exceed one page
Margins: 30 mm (top, bottom, left and right)
Font type: Times New Roman and Symbol; do not use any other font
Line spacing: title and text must be spaced by 1.25 lines
1st Line: Title: centered, 12 point, bold capital letters
2nd Line: Author(s):centered, 12 point, presenting author underlined
3rd Line: Affiliation and full address: centered, 12 point. In the case of different affiliations of the authors, specify with superscript a, b, etc.
Main text: left and right justified, 12 point, unindented
Figures: good quality, located within the text (please bear in mind that abstracts are printed in black&white, and the page size will be reduced to 70%)
References: placed in square brackets [1, 2, ...] in the text and cited at the bottom of the abstract

Instructions for Speakers and Poster presenters

As you might expect, a virtual conference is a new challenge in organization. Based on our experience from other online conferences we have decided that you have to record your presentation via online tool until 24th of May at the very latest. This gives not only you the unique chance to optimize your talk, it avoids also unforseen internet problems during the conference. During your session a professional chairman will introduce you. During your talk, the audience can place questions in the chat window. After your presentation you should be available for live answering the questions by also sharing the slides. Therefore, please place slide numbers in your presentation.


For plenary speakers 30 min are allocated as speaking time followed by 10 min discussion.

Talks of the ESPS board and invited speakers there are 25 min + 5 min allocated.

For regular talks there will be 15 min available plus a chat room on the afternoon of the 2nd day.

Poster presenters should record a 5-6 slides 5 min flash talk and prepare a poster as static file (see below) - they also have their private chat room available on the afternoon of the 2nd day.

Instructions for Poster Presenter

A poster presentation consists of 2 parts: 

  • the actual poster itself
  • and the Flash talk

The POSTER is a "static file" (like a printed poster at "real" conferences). This file will be available online on the website for all participants, and you can use this during the poster discussions on wednesday in the zoom sessions.

The poster must be a PDF-File. We strongly suggest to prepare a document in A4 (Landscape, 12 pages at maximum), since this can best be shown on monitors! But it's up to you, if you would like to prepare this poster using a bigger format (A0), but then the document must be a one-pager, and please consider that it's hard to read such a tall document on smaller devices ...

This file must be uploaded on your private contribution page (a link can be found e.g. in the email with the subject "[VESPS2021] A zoom-link for your recording" sent out every monday).  There is no deadline for this document but we suggest to supply us with this document one week before the conference at the latest - we need one day to put it online on the webpage ...

The FLASH TALK is a prerecorded talk of 5 minutes, also available to participants. In other words this is a teaser to attract participants to take a look at your poster and visit you at the poster session to discuss your work. The format of the flash talk and how to record has already been announced online.

The deadline for this talk is May 17 (May 24 at the latest).